Archive for the ‘Appreciative Approaches’ Category

How to Reduce Stress: 31 Ways to Take Care of Yourself

Wednesday, February 1st, 2012

Recently I was interviewed by Ed Poll, Principal of LawBiz Management, about how attorneys can be more effective with their clients and maximize the enjoyment of their practices by reducing their stress levels. During the interview we talked about not just WHAT attorneys can do to reduce their stress, but also HOW they can do it. Although the interview was directed at attorneys, I provided a list of 31 things that anyone can do to take care of themselves. I invite you to take a look at this list, pick a few techniques that work for you, and try them out. Isn’t a dramatic improvement in your health and well-being worth a few minutes of your time?

© 2012 Pat Lynch. All rights reserved.

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11 Tips for Self-care: How to Put On Your Oxygen Mask First

Friday, November 11th, 2011

Recently I conducted a workshop for managers called Organizational Renaissance™: Choosing the Quality of Your Work Environment whose premise is that, regardless of the situation, each individual has a choice about how he/she experiences the workplace. Given that many work environments have been affected negatively by challenging economic conditions over the past two years, this is great news! However, leaders often struggle with exercising that choice themselves, and teaching others how to do the same, because they don’t realize there is an important pre-requisite: self-care.

Why is taking care of oneself so important? The analogy I use to answer this question is one that’s familiar to anyone who travels by commercial airline. During the pre-flight instructions, passengers are told that in the event of an emergency, they must put on their own oxygen masks first before trying to assist others. While most work environments don’t qualify as “emergency” settings, the lesson is relevant here: if you are gasping for breath (literally or figuratively) and/or losing consciousness, you cannot possibly help anyone, including yourself.

With this point in mind, the workshop focused heavily on self-care as a pre-requisite to being able to lead others effectively. In fact, we identified and discussed 31 tools and practices for self-care. With a nod to the multiple 11s in today’s date (11/11/11), here are 11 of those suggestions. For those who are interested in learning more about these concepts and/or in seeing examples, there are links to some of my articles that provide more details.

    1. Watch your self-talk: is it life-affirming or energy draining? The way we talk to ourselves (and others) creates our reality, which is key to being able to choose how to experience the situations in which we find ourselves. You may find examples of affirmative self-talk in my article Transformative Self-talk.

    2. Paint a picture of how you want to live your life, and use it as a touchstone for making personal and professional decisions.

    3. Surround yourself with people who infuse your life with positive energy.

    4. Distinguish clearly and realistically between things you can control and things you can’t. Focus on the former and release the latter. An easy exercise you can use to make that distinction is described in my article Begin to Take Control of the Quality of Your Life. Suggestions about how to release people and things that no longer serve you well, or that you cannot control, are provided in my article How to Release Things You Cannot Control.

    5. Focus on your strengths and talents, not on your shortcomings.

    6. Make a conscious choice about how you will experience each day by identifying one perspective you intend to take. Using the statement, “Today I choose to ___,” fill in the blank with one intention such as “feel compassion for myself,” “accept myself for who I am,” “be inspired by those around me,” or “feel worthy.” You may find a long list of suggested transformative choices in my article Transformative Choices: What’s on YOUR “To Do” List?

    7. Attending to all aspects of your being – physical, mental, emotional, spiritual – enables you to ensure you are addressing all the important elements that go into self-care. Just as organizations use a balanced scorecard format to ensure they are measuring all important aspects of their business, so individuals can devise a personal scorecard to keep their self-care on track. You may find an explanation and example of such a tool in my article Creating Balance in Your Personal Life: What’s in YOUR Personal Scorecard?

    8. Look for opportunities in every situation rather than obstacles.

    9. Be kind to yourself. Imagine your best friend is in your situation. What would you do to support and nurture him/her? Do those things for yourself.

    10. Reward yourself on a regular basis. You may find suggestions about how to do this in my article How to Optimize Your Personal Rewards/Recognition ROI.

    11. Zealously guard your time. One tool that works exceptionally well in putting things in perspective is a simple question. Ask yourself, “Am I the only person in the world who can do X?” Most the time the answer is “no.” When that’s the case, delegate X (the task) to someone else.

As a leader, you have tremendous responsibility, and often are expected to produce results even in the face of challenging situations. You will be best equipped to rise up to meet those expectations when you take care of yourself first, then teach others to do the same. I invite you to choose just one of the above self-care suggestions and incorporate it into your life. Isn’t improving the quality of your life worth that effort?

© 2011 Pat Lynch. All rights reserved.

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7 Ways to Reduce Workplace Struggles

Friday, September 30th, 2011

Does going to work sometimes (or often) feel like you’re headed into battle? Do you feel like you have to fight “the powers that be” every day just to be able to do your job properly? Do you feel a great deal of resistance from others? Does there seem to be a lot of unnecessary drama or angst in your workplace? Do you ever wish that work – and/or the people you work with – weren’t such a struggle?

I can relate to all of the above. At different times in my multi-career life, I have experienced all of those scenarios – and more. Those situations and environments are terribly draining – and usually unnecessary. But if you don’t know what to do to break out of them, they can bring you down physically, mentally, spiritually, and emotionally. The good news is that there are practical ways to minimize those feelings of struggle in the workplace – and in life.

Recently I read an article about personal relationships that described how one couple refuses to experience the day-to-day differences and disappointments that are part of married life as struggles. Instead, they have chosen to work through the rocky times with humor or laughter instead of with resentment or negativity.

Since reducing one’s struggles in life sounded good to me, I wondered how to apply that suggestion to the workplace. Although humor and laughter certainly may reduce tension and provide some relief from one’s feelings of struggle, they may not work for everyone, or be appropriate in every situation. So here are a dozen other suggestions for actions or attitudes you can take or adopt that will help to reduce your struggles in the workplace:

    1. Presume others’ good intent, even when history shows it’s not always justified

    2. Approach people and ideas with a sense of curiosity instead of judgment

    3. Embrace challenges as opportunities rather than view them as obstacles

    4. Ask how things could work instead of looking for ways they won’t work

    5. Make “imperfect success” your standard, rather than perfection

    6. Check your ego at the door

    7. See the “glass” as half full instead of as half empty

Which of the above approaches resonates the most with you? I challenge you to find just one that you think with work for you, and give it a try. You might just improve the quality of your life dramatically by reducing your struggles!

© 2011 Pat Lynch. All rights reserved.

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The ROI of Leveraging Differences into Opportunities

Friday, September 30th, 2011

Recently I was asked to speak to participants in a statewide leadership program about generational differences in the workplace. With four generations in the workforce today, it’s only natural that there is a great deal of interest in this topic, especially since some of the differences we read about seem irreconcilable. Interesting stuff! But definitely the wrong focus this group. Why?

First, generational differences are only one type of difference; the workplace is rife with others. Leaders must educate themselves about other kinds of differences as well. Second, and more important, focusing on differences, whatever their source, is unproductive at best, and destructive at worst. Here are eight reasons why this is true:

    1. Differences foster an “us vs. them” mentality, dividing people rather than enabling them to collaborate and work productively.

    2. Differences often encourage distrust, which cripples collaboration and productivity.

    3. Differences generally are based on traits that cannot be changed – e.g., age, race, gender, ethnicity – and that usually are irrelevant to the task at hand.

    4. Focusing on differences doesn’t allow people to see what they have in common or to discover what they can learn from one another.

    5. Making employment-related decisions based on some of these differences is illegal in the U.S. – not to mention that doing so is a bad management practice.

    6. Focusing on differences emphasizes what WON’T or DOESN’T work rather than on what DOES work.

    7. When we seek differences, we find them. Too often, forward momentum then comes to a screeching halt.

    8. Differences often are seen and treated as obstacles to success instead of as enablers of greater outcomes.

Would you want to work in an environment with those characteristics? What if, instead of focusing on differences, leaders kept the spotlight on what people have in common? Here are just a few of the reasons why emphasizing how we are alike makes good business sense:

    1. Changing the question from “How are we different?” to “How can we be successful together?” opens the door to entirely new and actionable answers.

    2. Commonalities allow people to move forward by focusing on opportunities instead of on obstacles.

    3. When we seek opportunities we will find them, which means the sky becomes the limit. While we won’t always reach the stars, we will get much closer to them than if we had set our aspirations much lower.

    4. Differences among people are not going away, so sticking your head in the sand won’t change things.

    5. Commonalities “seasoned” with differences create immense learning opportunities and unleash creativity and innovation.

    6. The emphasis is on what WILL or COULD work.

    7. Emphasizing commonalities opens the door to the best of all worlds, allowing us to move forward by learning, adapting, and growing as individuals and as organizations.

    8. Commonalities are seen as enablers – of action, creativity, innovation, collaboration, and knowledge sharing.

While it’s important to learn about what makes people different so we can understand others’ perspectives, it would be a mistake to dwell on those differences. Consider what a difference it would make in the work environment if leaders emphasized what’s common across human beings – i.e., that people generally want to succeed, to be respected and feel valued, to be part of something bigger than themselves, and to enjoy what they do. Imagine what could happen in YOUR organization if people focused on what unites them rather than on what divides them. In which environment would your employees be most productive, engaged, and committed? The choice is yours. What will it be?

© 2011 Pat Lynch. All rights reserved.

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How to Accelerate Success: Create an Appreciative Culture

Sunday, July 31st, 2011

Would you like to accelerate your organization’s success? It’s as simple as making appreciation an integral part of your daily practices and culture.

More than a dozen years ago a friend introduced me to a relatively new concept called appreciative inquiry. It has changed my life dramatically, as well as the lives of individuals and organizations who have adopted this framework. And it is a critical component of organizational success.

Very simply, appreciative inquiry (AI) is a framework for viewing the world. Instead of seeing the proverbial glass as half empty, AI practitioners perceive it as half full. Rather than focusing on fixing or solving “the problem” in a given situation, we begin by identifying what we did well or right, and we build on those successes. The fact is that human beings gravitate toward people and things that give us life and energize us, and we move away from people and things that suck the energy out of us. Using a storytelling process with carefully chosen questions, AI enables us to identify our strengths and past successes, which collectively provide a strong foundation for the future. We look at what we have done WELL, and we use those elements as building blocks to co-create our desired future. AI has been used successfully all over the world by individuals, small and large organizations, societies, international organizations, and the military. Personally I have used an appreciative approach to help clients develop strategy, identify goals, re-direct the behavior of dysfunctional teams, resolve conflicts, and create positive work environments.

Without having experienced or observed an appreciative process or culture, it’s impossible to fully grasp its tremendous power to unleash an infectious creativity and energy among those who experience it. Let me give you a quick example. In 2009, I was asked to help a non-profit organization develop a business strategy. The recession was just becoming evident, and the Executive Director and Board members were worried that they would not be able to obtain the resources necessary to sustain their work during the difficult days that were sure to come. When they arrived for the strategy session, the question they wanted to focus on was, “How can we keep the lights on and the doors open?” That was the WRONG question. Instead, we re-framed the question to be, “How can we build a world free from domestic abuse, and empower families to create that world for themselves?” During the session, I had the participants interview each other using questions that specifically addressed their past successes and their dreams for the organization. By identifying the common themes and using them as the basis for creating a common “big picture” for the organization, we developed a strategy that literally was breakthrough – and a far cry from merely keeping the lights on! During our follow-up session in 2011 to fine-tune that strategy, the Board was able to report remarkable progress in realizing the organization’s dream.

The point is that when leaders create an appreciate environment in which they and their employees can be creative and expansive, the sky literally is the limit. Why? Because we find the things that we seek. If we look for positive, life-affirming elements in the organization, we will find them. By the same token, asking negative questions will lead us to unproductive, energy draining answers. The fact is that the questions we ask determine the direction in which people look for answers. We get to choose which questions to ask, and as a result, the direction in which our organizations will go.

It’s not necessary to undertake a major change initiative to realize the transformative power of appreciative inquiry. To the contrary: you can create an appreciate workplace in short order simply by asking purposeful, positive questions every day – and teaching others to do the same. If you’d like some examples, my article Transformative Questions for the Workplace lists twenty general appreciative questions. Given that the failure to create an appreciative environment shortchanges all organizational stakeholders, isn’t it worth investing a few minutes of your time to discover how you can accelerate your organization’s success by adopting an appreciative view of the world?

If you would like to learn more about this transformative framework, I invite you to request a free copy of my Special Report on Appreciative Inquiry. Then let us know how you can use this remarkable technique to accelerate your organization’s success!

© 2011 Pat Lynch. All rights reserved

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New Teleseminar: 7 Strategies for Organizational Success in Today’s Economy

Monday, July 4th, 2011

Would you like to learn about the best no- or low-cost strategies that will help you re-focus and re-vitalize your organization so it can thrive in today’s economy?

I recently conducted a one-hour free teleseminar, 7 Strategies Executives and Business Owners Must Know for Organizational Success in Today’s Economy, in which I identified and described time-tested concepts, tools, and techniques that can make your life much easier and put your organization on (or back on) the road to success. Here are a few of the topics we covered:

    • How to set priorities and allocate resources
    • Techniques to increase employee engagement
    • Why insisting that your employees “do more with less” is a mistake
    • How to align employees’ interests with organizational goals
    • No- or low-cost tools and techniques that ensure organizational success

If you are struggling with the challenges caused by having to produce the same results with fewer resources, then I invite you to invest one hour of your time in listening to this free teleseminar. Then let us know which strategies you found most useful in helping to make your organization more successful!

© 2011 Pat Lynch. All rights reserved.

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Consequences of the “It’s Just My Job” Syndrome

Monday, February 28th, 2011

Are you one of those people who, when others thank you or pay you a compliment about your performance, reply, “It’s just my job?” Have you ever been on the receiving end of that assertion when you thanked someone who has helped you? Those who deflect people’s praise or acknowledgment short-change themselves as well as others.

Just as organizations cannot optimize their business results unless their employees are fully successful, individuals cannot optimize their lives unless they acknowledge and “own” their talents and the value they generate. After all, if you don’t believe you provide great value to others, why should anyone else believe it? I know a very conscientious handyman who does exceptional work yet consistently undercharges customers for both labor and materials. Why? He is afraid that people will not hire him because they think he charges too much. In fact, his rates are very low, and I know people who would love to hire someone with his talent and expertise at two or even three times his current rate.

What’s going on here? This individual, like too many others, does not acknowledge the value he provides. Unless he makes the first “sale” to himself – i.e., sees and honors the talents he uses to help others – he cannot communicate that value to potential customers. Similarly, those who brush off the admiration and thanks of people who experience their value essentially are denigrating their own talent and disrespecting those who benefit from it.

Public safety employees are notorious practitioners of the “It’s just my job” syndrome. Brushing off the public’s thanks for years now is having an unintended negative consequence: over time, people mistakenly have come to accept the assertion that performing law enforcement and fire service jobs really IS no big deal. As a result, during this time of exceptionally scarce resources, public safety agencies’ budgets are undergoing unprecedented cutbacks.

I’m not suggesting that close scrutiny of these agencies’ budgets is unwarranted or inappropriate. What I am saying is that after years of downplaying their value, public safety employees have their work cut out for them in terms of re-educating the public, and specifically those who allocate resources, about the complexity of their jobs, of the risks involved, and of the resources required to sustain the desired level of readiness.

The moral of this story: acknowledge the value you provide to others, and accept their gratitude. After all, if you downplay that value, how can others possibly appreciate it?

© 2011 Pat Lynch. All rights reserved.

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What’s In a Name? More Than You Might Imagine!

Tuesday, August 31st, 2010

What’s in a name? You might be surprised! Most people’s names are an integral part of their identity. After life itself, a name is the first thing parents generally give their children. It may be the result of long and careful thought, or it may be chosen to honor someone they admire or to continue a family tradition. It simply may be that the parents chose a name they liked. The point is that people’s names represent who they are. Names are personal.

There are some situations in which people’s names are changed for them. Alternatively, they may choose to change them on their own. For example, people often take new or additional names as part of religious rites of passage. On a more worldly level, some people may be given nicknames, or they may select their own. Records indicate that decades ago, many immigrants’ names were changed when they were processed into the U.S. at Ellis Island. They accepted the forced new identities because the urge to seek a new life in America was stronger than the need to hold on to the name they were given in their home countries. Changing one’s name when one gets married may be traumatic for some yet a welcome opportunity for others. For instance, those whose names are tied closely to their sense of identity or for whom there is a strong family connection may be reluctant to leave those monikers behind. Yet others cannot wait to shed their names, which may be cumbersome, or reveal something that their “owners” wish to leave behind (e.g., notoriety or fame), or cause implicit assumptions (e.g., ethnic identify).

For these reasons and others, names often are personal. So when others misspell or mispronounce people’s names, it shouldn’t be a surprise that they take such errors personally. If these “mistakes” are intentional, they might be interpreted as a sign of disrespect. If unintentional, they may signal lack of attention to detail, or indifference toward the individual. Because writers’ and speakers’ intentions generally are not known, people often assume the worst and take the error as a sign of disrespect. As a result, the relationship goes downhill from there – or never gets off the ground.

Here are two questions for you: when others spell or say your name erroneously, do you correct the mistake or do you let it go? Whatever your choice, how does it work for you? If you let the error go, you may find that continued exposure to someone who continuously misspells or misstates your name is analogous to a pebble in your shoe: initially a minor annoyance you decide is not worth fixing, its continuous rubbing ends up causing a blister or other injury that affects the way you walk. Now your body is out of alignment. Isn’t it worth taking the time to remove the pebble in the first place?

In the workplace, what happens when you don’t know your employees’ or co-workers’ names? Or worse yet, what if you know them but don’t use them? People have reported feeling invisible or de-valued when others don’t have the courtesy or respect to call them by name and/or to use their names correctly. Think it doesn’t matter? I’ll never forget the words of an information technology director of a large healthcare organization who was seeking another job: “My office has been next to the CIO’s (Chief Information Officer’s) office for three years. He doesn’t even know my name.” Is it any wonder that his colleagues and employees were leaving in droves?

There’s a really simple preventive measure you can take to ensure your employees and colleagues feel respected and valued: learn and use their names correctly. The return on investment (ROI) on the time spent learning names is huge. Think back to the time when your career was just beginning. Was there a person in authority in the organization, perhaps an executive or the business owner, who knew you by name? Or going back even further, was there a time when a teacher or a professor called you by name without having to refer to the class roster? Do you remember your reaction? Perhaps the experience of someone else’s knowing and acknowledging you left you with an added sense of importance and/or a greater sense of visibility.

I encourage you to learn and use others’ names. Watch the change in those around you when you do. Make someone’s day. It’s an easy and effective way to acknowledge and validate people who otherwise might believe they are passing through life unnoticed. And you might just feel better yourself.

© 2010 Pat Lynch. All rights reserved.

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13 Life-changing Lessons for High School and College Graduates

Sunday, May 9th, 2010

Below are thirteen lessons that have transformed my life. The sources of these lessons represent a variety of wise people, some of whom I know personally and others only through their writing. As a former university professor, I offer them to graduating seniors as they set out on the next stage of their journey through life. Others are welcome to them as well!

1. Sometimes we have to let go of the good things in life to make room for the really great things.

2. Focus on your strengths, not on your weaknesses.

3. Face your fears; they never are as bad as you imagine they are.

4. We find the things we search for: whether we choose to look for the positive or the negative, we will find it.

5. Harnessing the power of the subconscious mind enables us to realize our dreams.

6. Life is much richer when we realize we live in a world of sufficiency.

7. Focus on the “what;” the “how” will take care of itself.

8. Who I am is good enough.

9. We’re looking for success, not perfection.

10. Allowing age to be a barrier to your dreams is a travesty. How old will you be in __ years anyway?

11. While we can’t always control every situation, we always get to choose how we experience it.

12. We are the only ones responsible for our feelings and our happiness

13. Use this criterion for decision-making: does [name the action or outcome] make your heart sing?

© 2010 Pat Lynch. All rights reserved.

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Language: The Key to the Quality of Your Environment

Wednesday, March 31st, 2010

What if I told you that you could dramatically increase the quality of your environment simply by your choice of words? It’s true: our words shape our beliefs, which inform our behaviors. The words and phrases we use significantly influence the decisions we make and the actions we take.

To see how easy it is to change our behavior simply by changing the language we use, try this quick exercise. Think of an upcoming social engagement or event about which you feel ambivalent. Now jot down all the reasons why your going would be a really bad idea. Your list is likely to cause you to decline the invitation immediately! Before you do that though, write down all the reasons why you would love to attend. Without a doubt, that list will make you wonder why you ever considered skipping the event!

The way we talk to ourselves and others creates our reality. This means that we get to choose how we experience the situations with which we are faced. Do we want to go down a life-affirming path, or an energy-draining path? Our behavior will follow the images we envision based on the words we select and the questions we ask. Each of us has total control over our language, and thus how we experience our environments at any given time. In addition, we can influence the quality of others’ environments simply through how we frame our questions to them. That is, our questions will lead others to seek the answers in either positive or negative directions.

For example, consider a situation in which managers want to raise the organization’s customer service level from competitive to distinctive. Which set of questions below contains language that is likely to create a motivating learning environment that will encourage employees to hear the lesson and become part of the solution?

    - What complaints have you heard from our customers this week?
    - What did we do wrong in serving our customers this week?
    OR
    - What is the most inspiring compliment you heard our customers pay us this week?
    - In what ways did we delight our customers this week?

In this case, two different choices of language result in totally dissimilar answers, and thus in vastly divergent learning environments.

Here are examples of five common scenarios in which the language chosen prompts totally different responses:

    Dealing with an irate customer:
    “We can’t do that” vs. “Here’s what we can do”

    Persuading a decision-maker to adopt a program:
    “Here’s how much the program will cost” vs. “Here’s the return on our investment”

    Allocating scarce resources:
    “What services should we cut?” vs. “What value can we offer our customers?”

    Improving performance:
    “What are our weaknesses?” vs. “How can we leverage our strengths?”

    Optimizing business results:
    “What obstacles does this challenge create?” vs. “What opportunities does it present?”

What are some of the ways in which you have improved the quality of your environment by choosing your words carefully? Let us know!

© 2010 Pat Lynch. All rights reserved.

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